Position Information

The position information for this posting is listed below.


Purchasing Manager
Under general supervision perform a variety of purchasing, fixed asset, mathematical and accounting duties in support of the Finance Department and 13 schools.  Ability to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions.  Work involves receiving and transcribing confidential correspondence, screening and independently handling a variety of routine inquiries by telephone and in person, and maintaining a variety of records and files. Employee will provide daily support to the budget, accounting and accounts payable departments, prepare financial reports and reconcile accounts, which requires the application of accounting and bookkeeping principles. Work requires the use of current technology for establishing and maintaining records and producing reports. Employee is expected to understand all functions of Financial Services and will provide assistance as needed.
Position: Purchasing Manager
Organization: Orange County Schools
Location: Hillsborough,  NC 
United States
Salary: $49,293 - $72,533
Posting Start Date: 7/13/2021
Date Posted: 7/13/2021
Requirements <strong>Qualifications:</strong> <table border="0" cellpadding="0" cellspacing="0"> <tbody> <tr> <td style="width:638px;"> <ul> <li>High school diploma required; Associate&rsquo;s degree or higher in Accounting preferred.</li> <li>Extensive experience working with Microsoft Excel spreadsheets and Microsoft Office environment.</li> <li>Considerable knowledge of public sector purchasing principles, practices, and procedures.</li> <li>Considerable knowledge of the formal and informal contract bidding process.</li> </ul> <ul> <li>Considerable knowledge of the State and Federal procurement process.</li> <li>General knowledge of purchase order processing.</li> <li>General knowledge of state and school system rules, regulations, and laws regarding purchasing.</li> </ul> </td> </tr> </tbody> </table> &nbsp;<br /> <strong>Supervises: </strong> <table border="0" cellpadding="0" cellspacing="0"> <tbody> <tr> <td style="width:629px;height:32px;">No one</td> </tr> </tbody> </table> <strong>Essential Job Functions:</strong> <ul> <li>Manage the formal bid process for all purchases of goods and construction and repair projects, as</li> </ul> well as other procurement requiring a formal bid process. <ul> <li>Develop, or assist in the development of, and publicize (post on District website, print notice in local</li> </ul> newspaper, etc.) Request for Proposals (RFPs), Request for Quotes (RFQs), and Invitations to Bid (ITB)<br /> as needed. <ul> <li>Compile specifications for formal construction projects and services, and advertise formal construction projects.</li> <li>Ensure the District follows Uniform Guidance (UG) for purchases with Federal funds.</li> <li>Prepare and assist with preparation of contracts.</li> <li>Assist other departments in the informal bid process as needed.</li> </ul> <table border="0" cellpadding="0" cellspacing="0"> <tbody> <tr> <td style="width:649px;"> <ul> <li>Employee will provide support for site-based personnel regarding the use of the purchasing program.</li> <li>Employee will maintain frequent contact with vendors, Principals, Directors, and management to provide assistance and new information regarding purchasing needs, acquisitions of services, equipment and supplies.</li> </ul> <ul> <li>Assist school bookkeepers regarding accounts payable procedures and data; assist with software support.</li> </ul> <ul> <li>Review and verify annual sales tax refund documentation to the state of NC. <ul style="list-style-type:circle;"> <li>Generate sales tax paid by Fund, PRC and school for proper distribution of any refund received.</li> </ul> </li> <li>File monthly sales tax due with Department of Revenue.</li> </ul> <ul> <li>Participate in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.</li> <li>Prepare or assist in preparing any reports, returns, including 1099&rsquo;s required by State or Federal agencies.</li> <li>Coordinate the district&rsquo;s fixed assets inventory, including tagging and disposal documentation.</li> <li>Work with the district to develop consistent wide procurement methods.</li> <li>Act as the District Purchaser for Apple Application Volume Purchases.</li> <li>Keep informed about program/procedure changes. Routinely interact with all departments and program services to ensure complete communications.</li> <li>Review weekly accounts payable payments for accuracy and compliance with internal and state policies.</li> <li>Set up new vendors in the financial database, mail or fax non-eprocurement purchase orders. <ul style="list-style-type:circle;"> <li>Ensure current email addresses are on file for active vendors</li> </ul> </li> </ul> &nbsp;</td> </tr> </tbody> </table> &nbsp;<br /> &nbsp;<br /> <strong>Additional Duties and Responsibilities:</strong> <table border="0" cellpadding="0" cellspacing="0" style="width:663px;" width="663"> <tbody> <tr> <td style="width:663px;height:37px;"> <ul> <li>Other duties as assigned.</li> </ul> </td> </tr> </tbody> </table>
Status: This listing expires on: 8/27/2021
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Organization Information
Orange County Schools
200 east king street

Hillsborough,  NC 27278
United States
(919) 732-8126
(919) 732-2609
Rhonda T. Rath