Finance Officer
Essential job functions include but are not limited to the following:
• Provides district leadership, the local board of education, building-level administrators, and others
with appropriate guidance, policies, and procedures related to financial matters.
• Prepares and maintains the school district's annual budget; analyzes and costs the local boards and
local Superintendent’s initiatives and ensures appropriate and allowable funding sources. Manages all activity for a balanced budget that is in compliance with the School Budget and Fiscal
Control Act.
• Analyzes various financial, personnel, and student data and records for leadership decision-
making. These analyses are used in preparation of reports as required for submission to local, state, and federal oversight agencies and/or Superintendent and board.
•Maintains a payroll system in compliance with state and federal laws and regulations, including
the Fair Labor Standards Act and the Internal Revenue Service Code, as well as procedures related
to salary and absence data required by the State Board of Education.
• Oversight of the school system purchasing and contract procedures to ensure compliance with
local, state, and federal policies. Ensures compliance with the federal funding expenditures to ensure compliance of federal regulations including Uniform Grant Guidance and specific grant requirements.
• Maintains the general ledger system, including adjusting journal entries, budget adjustments,
chart of account maintenance, and reconciliation of general ledger accounts to ensure accurate
account balances and adherence to general accepted accounting principles (“GAAP”). Utilizes a
complex chart of accounts and recognizes and researches appropriateness of accounts codes on
payroll expenditures, payroll collections, and non-salary expenditures and determines required
steps for resolution.
• Responsible for the year-end financial statements for the annual independent audit and the school
system's Annual Comprehensive Financial Report ("ACFR"). Provides auditors (independent, state
and/or federal) all required reconciliations and other client prepared materials. Maintains all
system-wide bank accounts and ensures timely and accurate reconciliation of all bank and balance
sheet accounts.
• Ensures the quality of fiscal operations at the individual schools through periodic audit reviews of
fiscal records and ensures corrective action is taken, as necessary.
• Completes other duties as assigned by the Superintendent.
